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STANDING ORDERS OF THE SPORTS SECTION OF THE IRISH WHEELCHAIR ASSOCIATION
IWA-Sport is an integral part of Irish Wheelchair Association. Our policy is to develop and improve opportunities for people with physical disabilities to participate in sport at a level of their choice. We encourage everyone to participate regardless of age, ability or disability.
1. ANNUAL GENERAL MEETING:
1.1 The Sports Section shall hold an Annual General Meeting each year between 1st January and 28th February. Twenty one days written notice will be given of the Annual General Meeting.
1.2 Quorum: The minimum number of registered members present to enable business to be conducted shall be 50.
1.3 Registration:
All clubs must register the names and addresses of all participant and general members with the National Sports Executive Committee on or before 31st December. To vote at an AGM a member must be registered on the 31st of December prior to the AGM.
All individuals and clubs must register the names and addresses of all members with the National Sports Executive Committee on or before 31st December. To vote at an AGM a member must be registered on the 31st of December prior to the AGM.
Members:
1.4 NOTE: Participant members are those defined by IWAS, International Wheelchair and Amputee Sports Federation - International Sports Organisation for Disabled , Cerebral Palsy-International Sports and Recreation Association (CP-ISRA). General participant members are coaches, officials, volunteers etc.
1.5 Only those participant members and general participant members on the current register will be entitled to vote at the AGM or any EGM’s.
1.5.1 Motions referring to changes in Standing Orders must be with the National Secretary by 31st January for consideration at the forthcoming Annual General Meeting.
1.5.2 All written motions must carry the names of the proposer and two seconders.
1.5.3 All such motions will be forwarded in writing to registered members with the calling notice for the Annual General Meeting.
1.5.4 Selectors
The selection committee shall have five members. The AGM shall elect four selectors from the floor. There will also be a floating selector invited into the selection process by the 4 elected selectors. (A floating selector is defined as the national coach for the specific sport’s discipline from which the selection is to be made or a coach nominated by the national coach).
1.5.5 Selection committee of 4 elected members shall exclude – a current National Coach, the chairperson of the Executive Committee and any athlete going forward for selection.
1.6 The Annual General Meeting shall elect the following:
Chairperson
Honorary Secretary
Honorary Treasurer
Plus two others.
These five persons, who must all be registered members, shall constitute the National Sports Executive Committee (NSEC).
1.7 Period of Office:
All positions of the NSEC shall be subject to annual appointment. In every pre-Paralympic year the NSEC shall be appointed for a two year period. All those who have served on the NSEC shall be eligible for subsequent re-election.
1.8 Audit:
An audited statement of accounts, prepared by a qualified auditor who is not an officer of IWA-Sport shall be presented to each AGM.
1.9 Voting:
1.9.1 Voting shall normally be by a show of hands, but when appropriate, at the discretion of the Chair or on a request from the floor a ballot vote shall be taken.
1.9.2 When voting occurs, a simple majority shall be needed for a decision.
1.9.3 The Chairperson shall have a personal vote and in the event of a tie, shall have a second or casting vote.
1.9.4 Any change to standing orders shall require a 2/3 majority of those present and eligible to vote.
1.10 Chair:
1.10.1 The elected Chairperson shall preside at all annual and extraordinary general meetings.
1.10.2 In the absence of the Chairperson or at the request of the Chairperson the Vice-chair shall preside.
2 NATIONAL SPORTS EXECUTIVE COMMITTEE:
2.1 At the first meeting of the NSEC a Vice-Chairperson shall be appointed from among that number.
2.2 The NSEC shall meet at least 10 times a year and in any event not less than once every two months.
2.3 While the NSEC has ultimate responsibility for all matters conducted by IWA-Sport, it is recognised that as NSEC members they cannot be aware of, or supervise the wide range of activities undertaken by IWA-Sport. However, they do have responsibility to ensure that such structures and processes are in place to ensure that the activities of IWA-Sport are operated to the very highest standards, and to set a strategic plan and policy for the Association.
The NSEC responsibilities include:
- The ratification of all team selections and the appointment of all team staff and coaches.
- To ensure the implementation of WADA (World Anti-Doping Agency) regulations on banned substances.
- To ensure the implementation of the Code of Conduct for all Members of Irish Wheelchair Association – Sport incorporating the Code of Ethics & Good Practice for Sport for Young People
- To ensure the implementation of the Irish Sports Council’s Code of Ethics and Good Practice.
- To oversee the keeping of accurate financial records.
- The appropriate management and support of professional staff.
- The appointment of National Coaches
2.5 Sub-Committees:
2.5.1 The NSEC may appoint sub-committees and shall determine their terms of reference, membership and duration.
2.5.2 Sub committees may consist of members of the NSEC and other persons, as the Committee so decides.
2.5.3 All sub-committees shall report to the NSEC at such intervals and in such manner as the NSEC decides.
2.6 Discipline:
The NSEC shall be responsible for all disciplinary matters and procedures with reference to the IWA’s Code of Good Conduct.
The anti-doping rules of IWA-Sport are the Irish Anti-Doping Rules as amended from time to time.
All disputes arising out of or in connection with the activities of IWA – Sport shall be subject to the procedures within the Sports Section of the Irish Wheelchair Association. If the dispute remains unresolved at the conclusion of the mediation process, the dispute shall be referred to Just Sport Ireland for final and binding arbitration in accordance with the Just Sport Ireland Arbitration rules.
2.7 Attendance:
Any member of the NSEC who is absent from three consecutive meetings without valid reason shall be dismissed from office.
2.8 Co-options:
The NSEC shall have the authority to co-opt to the committee, persons to replace any members who resign or are dismissed during the period of office.
The NSEC may co-opt two persons to the committee whose expertise will be of assistance to IWA-Sport. Their term of office shall expire on completion of the project in hand or the term of office of that committee.
3 NATIONAL SPORTS COUNCIL:
3.1 The National Sports Council shall consist of the NSEC, representatives from each IWA sports club, sports specific groups, the national children’s officer and the anti-doping officer and sports development officers. Each group is entitled to two representatives who shall have one collective vote. The NSEC chairperson shall chair the meeting or in their absence rule 1.10.2 will apply. In the case of a tied vote the chairperson shall have the casting vote.
3.2 The National Sports Council shall meet a minimum of one meeting each year.
3.3 Co-options: The relevant bodies shall have the authority to co-opt persons to the Council to replace any members who resign or are dismissed during the period in office.
3.4 The minimum number of members present to enable business to be conducted shall be eight non NSEC members.
3.5 The Chairperson shall report to the National Council on the activities of the NSEC.
4 SPORTS DISCIPLINES:
Each club/sports discipline shall meet to appoint two Co-ordinators, either of whom may represent the discipline at National Council
4.1 Sports Co-Ordinators:
The Sports Co-Ordinators shall be responsible for:
- The planning, development and implementation of a sports programme for their discipline.
- The submission of a sports programme and budget by 1st November each year for ratification by the NSEC.
- The dissemination of relevant information to participant and general members of the sports section.
- The organisation of training/coaching sessions throughout the year.
- The liaison with the Director of Sport in relation to all the above and to assist in the compilation of an annual sports calendar.
5 EXTRAORDINARY GENERAL MEETINGS:
5.1 The NSEC must call an EGM on the written request of no less than 20 registered members of the Sports Section.
5.2 The EGM shall only consider the business specified on the agenda.
5.3 The voting procedures specified in 1.6 above shall apply to all Extraordinary General Meetings.
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